When to use this
Use this checklist when onboarding a client requires more than a signed contract: sensitive files, identity evidence, company ownership, approvals, recurring reviews or audit history.
Checklist
| Stage | Evidence to collect | Owner |
|---|---|---|
| Intake | Business name, contact details, service requested, country, entity type and expected risk category. | Sales or client success |
| Identity | Authorized representative ID, company registration, address evidence and signatory authority. | Operations |
| Ownership | Beneficial owner list, ownership percentages, control structure and UBO supporting documents. | Compliance |
| Risk | Country risk, PEP or sanctions flags, source of funds, sector risk and risk rationale. | Compliance |
| Approval | Approver name, approval date, conditions, next review date and escalation notes. | Manager or compliance lead |
| Handoff | Active services, secure document vault, communication channel, open tasks and renewal reminders. | Delivery team |
Copyable checklist
Client onboarding - Intake complete - Contract or engagement letter signed - Identity documents received - Company registration received - Beneficial owners identified - Risk score assigned - Compliance approval recorded - Secure document vault created - Client communication channel opened - Renewal or periodic review date set
How HubSecure helps
HubSecure turns this checklist into a controlled workspace with secure file requests, task ownership, RBAC, comments, audit history and a persistent client record.
Frequently asked questions
Is this checklist legal advice?
No. It is an operational template for structuring onboarding work. Regulated teams should adapt it with their own legal, compliance and risk requirements.
Can this checklist be used for AML onboarding?
Yes. It includes identity, ownership, risk and approval checkpoints that many AML/KYC onboarding processes require.
How often should the checklist be reviewed?
Review it whenever products, client types, regulations, internal controls or approval responsibilities change.