Source-of-funds document collection is the workflow for requesting and reviewing evidence that helps explain where a client’s funds come from, with status, review decisions and retention attached to the client record.
When this matters
This matters when a workflow requires evidence about funds before a decision or transaction can proceed. The practical issue is not only whether a client can send a file or open a portal. The issue is whether the team can see the request, status, owner, permission, review decision and evidence in one place.
wealth, legal, real estate and compliance teams collecting source-of-funds evidence.
a universal list of required documents or legal advice.
Simple comparison
| Ad hoc email | Scatters sensitive evidence. |
| Document request list | Clarifies required proof. |
| Governed workflow | Tracks review, approval and retention. |
What the workflow should include
- Define evidence needed
- Request securely
- Track missing items
- Review context
- Record decision
- Retain proof
How HubSecure fits
HubSecure fits when regulated client work needs a connected workspace for records, secure requests, files, messages, permissions, tasks, approvals and audit history. It is strongest when teams want fewer manual handoffs and cleaner evidence without making the client experience heavy.
The first workflow to review is usually the one with the most chasing, the most sensitive files, or the weakest proof of who did what. Start there, measure completion time and reminders, then expand to adjacent client workflows.
Related pages
FAQ
Who needs source-of-funds evidence?
Teams whose policy or regulation requires funds context before proceeding.
What should be tracked?
Requested evidence, upload status, reviewer decision and approval.
Should this happen by email?
Sensitive evidence should usually move through a secure workflow.