Stop sending sensitive documents over email. Rooms gives every client, deal, or onboarding a private, branded, fully tracked collaboration space — with no software to install on their end.
Require guests to accept an NDA before entering a Room. Acceptance is time-stamped and stored automatically — no chase-up emails.
Every document opened in a Room is watermarked with the viewer's name and timestamp. Know exactly who accessed what — and when.
See who opened your Room, which documents they read, how long they spent on each file, and when they last visited.
Set a Room to expire automatically on a date, or revoke access instantly. Documents stop being accessible the moment you close the Room.
Rooms carry your brand — logo, colours, custom welcome message. Your client sees a polished workspace, not a file-sharing link.
In-room messaging keeps all client communication attached to the Room — no separate email threads, no lost context.
Ask clients to upload specific documents directly into the Room. Status tracked live — you see exactly what's been provided and what's missing.
Invite guests with viewer, contributor, or reviewer roles. Control exactly which sections and documents each person can see.
All Room documents live in Secure Vault. Encrypted at rest, version-controlled, access-logged — not in a shared folder anyone can forward.
Start from a purpose-built template or build your own. Every Room type comes pre-configured with the right sections, document slots and access rules.
Rooms are fast to create and easy for clients to use — no software, no login friction, full security.
Pick a template or start blank. Name the Room, set the expiry date, and choose NDA requirements.
Upload files or pull directly from Vault. Organise into sections. Enable watermarking per document.
Add guests by email. Set access roles. They receive a secure link — no account creation required.
Guest accepts the NDA on entry. Acceptance is time-stamped and saved to the Room log.
Watch the visitor log in real time. See who's in the Room, which files they've opened, and how long they stayed.
Close the Room when the process is complete. Full access log and documents archived in Vault.
The Room dashboard shows live visitor activity — who entered, which documents they opened, how long they spent on each page, and when they last came back. When sensitive documents are at stake, guessing is not good enough.
Create your first Room in under two minutes. Invite clients, track access, and close deals with full visibility — all inside your HubSecure workspace.
No credit card · Singapore-hosted · GDPR-aligned · Encrypted at rest · NDA gate included
Rooms connect secure meetings, document exchange, client portals and role-based permissions.
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